How do I organise a birthday or graduation get-together in Saariselkä?

The easiest way to plan a birthday coffee party in Saariselkä is to first decide on the number of guests, the venue and the focus of the catering. The same applies to graduation parties: the invitation sets the time and atmosphere, the catering depends on the number of guests, and the catering service will take care of the set-up if you don’t want to spend your celebration in the kitchen. At Pirkon Pirtillä, we deliver food to your holiday cottage, home, function venue or any location of your choice, and we tailor the menu to your preferences. Below, we’ll walk you through the planning process step by step.

Graduation coffee parties in Saariselkä start with the guest list and the venue

Start with the guest list. Write down who you’re inviting and estimate how many will actually turn up. Families with children, grandparents and relatives travelling from further afield will need different catering arrangements, and this will be reflected at the table. Then decide on the venue: your own home, a holiday cottage or a function venue. In a cottage, the size of the kitchen and the number of seats will limit what you can serve, so consider at this stage whether guests will be seated at the table or having coffee standing up.

At graduation parties, guests often arrive at different times, so make sure to include the start time and estimated duration on the invitation. That way, guests will know whether they’re in for a short coffee break or a longer, open-ended gathering. The longer the celebration, the more savoury food you’ll need to go with the sweet treats. You can find help with calculating the right quantities in our article on portion sizes for party food, where we advise on the amount of food to serve based on the number of guests.

Once the number of guests, the venue and the catering have been decided in advance, the host can enjoy the day too.

Birthday coffee in Saariselkä: refreshments for guests of all ages

A relaxed coffee break doesn’t need a multi-course menu. A well-balanced spread consists of a few savoury and sweet options, along with coffee, tea and cold drinks. Our food selection focuses on Lapland’s culinary culture and flavours, so the menu can be built around these. For example, Lapland flatbreads or a wild mushroom salad add a local flavour to the occasion. Let us know your preferences, and we’ll tailor the menu to your requirements, finalising the exact details when you place your order.

Ask about your guests’ dietary requirements when you send out the invitations. Gluten-free, lactose-free and vegetarian options are common requests, and it’s easiest to cater for them if we know about them before you place your order. When placing your order, please let us know how many guests require a special diet, and we’ll organise the catering accordingly. You can find out more about this in the article Special dietary requirements for catering orders. A short list will do: the number of guests and the name of the menu.

The catering service takes care of the practical arrangements for the birthday coffee party

A catering service takes care of the most labour-intensive tasks on your special day. We deliver the food and set the table, and you can even book a serving service if you’d like to focus on your guests. Your order can be delivered to your holiday cottage, home, function venue or any location of your choice. For family celebrations, such as birthdays and graduation parties, we can provide the catering without you having to put it all together yourself from the supermarket shelves. We’ll agree on the delivery time and how the catering will be served when you place your order. Find out more our catering service.

Before you get in touch, please have the following details to hand: the date and time of the event, the number of guests, the venue, any dietary requirements, and whether you’d prefer a light coffee-and-pastry spread or a more substantial meal. Give us a call or submit a contact request, and we’ll go through your requirements and agree on the arrangements. Please book well in advance so that we have plenty of time to plan the menu. You can also ask us about From the Hideaway Cottage, which is available on request.