How do I organise the catering for an outdoor event in Saariselkä?

Catering for an outdoor event in Saariselkä is planned based on three factors: the number of guests, the venue and the time of the meal. Once these details are confirmed, we at Pirkon Pirtti will tailor the menu, deliver the food to the venue and set up the table. We deliver to the fells, a cabin, a function room or any other venue of your choice. You decide on the programme and timetable, and we’ll take care of the food so that you can focus on your guests and ensuring the event runs smoothly. Below, we’ll go through what you should decide first and what you can leave to us to organise.

Catering for the outdoor event in Saariselkä will begin at the venue and at the scheduled time

The venue determines what sort of food is best to serve. Along a fell trail, the food must be portable and easy to eat whilst standing. In the grounds of a function venue or on a cottage terrace, the spread can be more generous and the food served warm. Before placing your order, consider how far the venue is, whether there is a shelter or indoor space nearby, and how long the group will be staying. Please provide this information when you place your order, so that we can plan the catering accordingly and deliver the food to the agreed location.

The schedule influences the menu just as much as the venue. A day out starting in the morning requires a packed lunch, whilst an afternoon event calls for a light meal and a coffee break. If the programme includes several stops, decide in advance where the group will have a proper meal and where they’ll just have a drink break. We prepare breakfasts, lunches, celebratory dinners, picnic packs and outdoor meals, so we can find a solution to suit almost any daily schedule, whether it’s a single meal or catering for the whole day. We’ll tell you more about meals on a day out in this article What sort of snacks should you pack for a day in the fells?.

You decide on the programme and the schedule, and we’ll take care of the food so that you can focus on your guests.

Catering quantities and menu for an outdoor event

Base your calculations on the number of registered attendees, not on estimates. Ask your group for the number of participants and any special dietary requirements before placing your order, as it is easier to make changes at the ordering stage than on the day of the event. If the number of guests is not yet certain, please let us know the minimum and maximum numbers, and we’ll agree together on how best to prepare. Outdoor dining can easily run over time as guests wander around, chat and go for seconds, so it’s better to ask us for a slightly larger serving size than too small one. We go through the basics of planning for the right number of guests in this article Calculating the quantity of party food based on the number of guests.

Our menu is inspired by Lapland’s culinary culture and flavours. Examples include reindeer stew, smoked salmon, Lapland flatbread, wild mushroom salad and Lapland cheese soup. We’ll tailor the menu to your preferences, so you can choose a selection that suits your programme and guests. For outdoor events, it’s best to opt for dishes that are easy to eat without a table, such as soup from a mug or flatbread eaten by hand. When you place your order, we’ll discuss which dishes are best suited to your event’s venue and serving style before the menu is finalised and the food is prepared.

Food delivery and table setting for an outdoor event

We deliver the food to the agreed venue and set the tables for you. If waiters are required for the event, we can also provide a catering service, and we will agree on the delivery time and the details of the table setting when you place your order. Your task is to ensure that the delivery location is accessible and that, if necessary, a shelter or indoor venue is reserved for your guests, as the weather in Lapland can change during the day. We’ll provide the catering, and you’ll take care of the rest of the event arrangements. You can find out more about our catering services at from the catering service page.

When placing your order, please let us know the date, venue, number of guests, time of the meal and any special dietary requirements. Based on this information, we’ll work with you to plan the catering for your outdoor event in Saariselkä, whether it’s a small group outing or a large corporate party. Please get in touch well in advance so that you have plenty of time to finalise the menu and delivery arrangements before the day of the event. We devote the same careful attention to planning for smaller groups as we do for larger ones. Give us a call or leave a contact request, and we’ll start planning together to ensure the food arrives at the agreed time.